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Access to SISSA in Phase 2

23 June 2020

The School is starting again part of its activities and a number of procedures have been put in place to guarantee everybody's safety. They are summarised below through some Frequently Asked Questions.

1. Can I access SISSA?

From 29/06, both SISSA staff (professors, researchers, research fellows and technical and administrative staff) and students will be able to access SISSA without a specific authorization, except for patients susceptible to COVID-19 infection, respecting the opening hours, after taking the required training activity and the filling in the return to work statement. You can carry out individual research activities, in small groups, in laboratories and technical-administrative.

If you are a carrier of diseases susceptible to infection with COVID-19, please follow the directions sent by the Human Resources Office with appropriate communication and consult the health care personnel of your reference (General Practitioner, Specialist) and the Competent Doctor of SISSA.

External collaborators can access SISSA after filling in the self-declaration and following the required safety procedures. Please note that when arriving at SISSA you will have to fill up a registry indicating who is your SISSA contact for the meeting. 

A new regional ordinance signed on 31 July 2020 by Massimiliano Fedriga, President of the Friuli Venezia Giulia Region, lays down the rules to be followed for employees of companies or institutions that return or arrive in the region from abroad in order to reduce the risk of infection with Coronavirus.
In particular, scientific or technical administrative personnel sent abroad for work needs and subsequently returned to the region, or persons called from abroad to be hired, or that come back from abroad as a result of private travel, are allowed entry into Sissa only after they have complied with the precautionary measures provided for by laws, measures and protocols.

Detailed information, also in relation to the individual countries of origin, is available on the website of the Ministry of Health.

The regional ordinance is available here.

It is stressed that it is necessary, even for those who have already completed the return declaration, to complete the new updated declaration in accordance with the provisions in force. The new updated declaration will be sent shortly with a specific communication.

2. What do I have to do to access SISSA? Who authorises me?

Please note that the use of spaces for research and technical and administrative support must be carried out in compliance with safety standards (e.g. distancing, use of PPE, etc.). So check the presence of other people in the shared offices and laboratories, book the facilities and common areas: in this way you will be able to work in peace and safety.

Remember that in order to carry out research and work in SISSA, you must be in compliance with the medical examinations; to this end, if necessary, you will be contacted directly by the personnel in charge.

3. How can I get to SISSA?

With your own private vehicle or on foot
The use of the private vehicles must include only the presence of the driver if possible; if you want to bring someone with you, you must both wear facial mask or other protection devices for nose and mouth. During the trip avoid the use of air conditioning and especially the recirculation function. These limits do not apply if the means are used only by cohabiting persons.
It is recommended to arrive between 08.00 and 08.30 not to create long queues with those that use the private shuttle.

With the SISSA shuttle
If you do not have your own means of transport, or you prefer not to use it, you can use the shuttle service that SISSA has set up due to the COVID-19 emergency.

The shuttle departs from the centre and operates from Monday to Friday, excluding public holidays midweek, with the following times and stops:
MORNING:
Inbound: 8.00 (Largo Barriera) – 8.05 (Piazza Oberdan) – 8.30 (SISSA)
Inbound: 9.15 (Largo Barriera) - 9:20 (Piazza Oberdan) - 9:45 (SISSA)
 

AFTERNOON:
Outbound: 19.00 (SISSA) – 19.25 (Piazza Oberdan) – 19.30 (Largo Barriera)

Please note that booking is compulsory.  You must book the Shuttle before Thursday 8 AM of the previous week.
On the shuttle, you must wear the protection devices for nose and mouth and respect the one meter safety distance. 

In case of emergency for the transport service from Trieste to SISSA you can call 040 7795959

 

4. What happens on my arrival at SISSA?

You can access SISSA from Monday to Friday from 8am to 10am and from 1pm to 3pm, Saturday only from 8am to 9am. In general, the activities of the School are possible from Monday to Friday from 8am to 7pm and on Saturday from 8am to 1pm. On your arrival at SISSA a healthcare professional will check your temperature and if it exceeds 37.5 you will be denied access to the building. Safety protocols and standards are implemented to respect your privacy. 

Be on time: you will not be allowed access outside the scheduled times!

5. How should I behave inside SISSA?

A the maximum number of people who may be present at the same time has been defined for all areas, based on the availability of devices to prevent the contagion, the available space, the time of stay and the activity carried out.
To avoid the so-called «close contact» it is necessary to ensure a low density of people and the respect of a minimum interpersonal distance of: 1 meter in transit areas (corridor); 2 meters in "critical" rest areas (break area, smoking area, etc.) and, unless otherwise specified, in common areas (including offices with more than one persone). A "close contact" is defined as a contact that occurs in a closed environment (e.g. office) continuously for 15 minutes or more with a distance of less than 2 m.
So:
1) The capacity of the common offices has been defined on the basis of the distance between the seats of the stations: if you have any doubts or you have ideas to improve the use of the spaces report it to your coordinator of Area. Here are some examples. 
2) People who do not use the room continuously (for example, those passing for a quick meeting) are allowed in the room, respecting the expected distance.

Masks, distances and hygiene measures
Keep a safe distance of at least one metre. In the corridors, on the stairs, in the bathrooms and in all common areas always wear the surgical mask provided at the entrance or the one in your possession, if considered suitable by the staff at reception. Reduce the movements inside the building to those that are really necessary for your activity.
Wash your hands frequently with soap and water and with the dedicated detergents placed on each floor of the School.
Specific individual protection devices (FFP2, FFP3) gloves and hair caps must be used only by those who perform specific tasks (reception, front-office, laboratory workers, etc.)

Cleaning workstation
At the start and at the end of your shift, disinfect the workstation with the product for surfaces available on each floor. Be especially careful to clean well the phone, mouse, keyboard and touch-screen devices. The same product can be used on other surfaces, such as the desk and chair.

Ventilation of the premises
A number of operating and maintenance measures for the ventilation systems have been taken in order to minimise the risks of transmitting the infection.

6. What should my health condition be in order to access the School?

In order to access the premises:
• you should have not been subjected to quarantine measures or have not tested positive for COVID-19 or, if you have, you should have carried out two negative diagnostic swabs for SARS-COV-2;
• you should have not had contacts with family members, cohabiting partners or friends who are positive for COVID-19 and you should not enter or remain in the School in the event of contact with people positive to the virus in the 14 days prior to return;

Moreover:
• you have to stay at home and not go to work in case of fever higher than 37.5 ° and/or the presence of flu-like symptoms (fever, sore throat, cough, difficulty breathing) or other symptoms attributable to COVID-19 (loss of smell and taste, diarrhea, diffuse joint and muscle pain or other symptoms). In that case, you have to contact the General Practitioner and / or the other regional health systems. In this sense, you have to be able to declare that you do not have the symptoms listed above;
• you have to know and comply with the rules given on social distancing, hand washing, the correct use of masks, the disinfection of environments;
• you are not allowed to stay at the School and you have to declare it promptly if, even after entry, there are potentially dangerous conditions (fever and / or flu-like symptoms or other symptoms mentioned above); in that case you have to remain at an adequate distance from the people, return home and contact the General Practitioner.

7. Are the catering services in operation?

Starting from the day 22/06, the Bar reopens. The timetable will be from 9.30 to 15.00. The Bar will be accessible by a limited number of people at a time. The cafeteria is currently closed, but cold meals will be provided. 
Meals, as well as sandwiches/salads must be booked through the canteen website, or by email (ristobar@sissa.it) the previous day or by 9.00 on the same day. The daily menu and the bar menu are available online. Meals must be collected at the self-service counter from 11.30 to 14.00 and the sandwiches and salads must be collected at the bar by 15.00. Everything will be supplied in disposable containers, to be consumed outside the canteen. It cannot be consumed inside. Since the cafeteria is closed, you will not be able to use the water dispensers, microwave ovens and bathrooms.

(Photo by Markus Winkler on Unsplash)